Forms and Notices
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Document | Purpose | Timeline | Completed by | Send to |
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Time of Hire Pamphlet | Notifies new employees about California Workers’ Compensation rights and benefits. Ensures employees know what to do in case of workplace injury. | Either at the time of hire or by the end of the first pay period | NA | NA |
Workers’ Compensation Poster | Outlines employee benefits under Workers’ compensation | NA | NA | NA |
Personal Physician Pre-Designation Form | Allows an employee to pre-designate a personal physician for treatment of work-related injuries or illnesses | NA | The employee and the doctor. Primary Treating Physician must agree. | NA |
eSU-17 (complete electronically on the EHS website) | To be completed for any on campus injury, illness, accident or exposure involving a Stanford University employee or working student. **Except for incidents related to stress or mental health** | To be completed within 24 hours | Supervisor & Injured Worker | Complete elecronically on the EHS website
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eSU-17B (complete electronically on the EHS website) | It is to be completed for any on campus injury, illness, accident or exposure involving a person other than a Stanford employee. | To be completed within 24 hours | Involved Party &/or University Contact | Complete electronically on the EHS website |
State Form DWC-1 | This form notifies employees of their right to file a Workers’ compensation claim. They may file by completing and signing the form. | To be provided to the employee within 24 hours or one working day of notice or knowledge of injury | Supervisor or Department Administrator per first page instruction sheet. Employee completes and signs only if filing a claim. | "SECURE: Email to Risk Management at: incidentreport@stanford.edu or workerscomp@stanford.edu".
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CAL OSHA 5020 | Completed (must be typed) when one or more workdays are lost or when treatment is provided in a medical facility. | Submitted to Risk Management within 48 hours | Supervisor, HR, or department Administrator (Not completed by the employee) | "SECURE: Email to Risk Management at: incidentreport@stanford.edu or workerscomp@stanford.edu". |